PRIVACY POLICY

What are the identity and contact details of the Data Controller?

International Racing Bureau Ltd. Telephone: 01638 668881;

The data we routinely collect includes a Member’s name, address, telephone numbers and email address. We collect this data directly from our Members when they subscribe to our services and from publications.
We keep Member’s financial details necessary to process subscription payments.
The data we collect from Staff includes names, addresses, dates of birth, telephone numbers, email addresses and emergency contact details. We also collect data pertaining to their financial and employment records.

We use Member’s financial data to fulfil contracts that the individual is party to.
Personal data collected from Staff is used for administration and communication purposes. Financial and employment data is used to perform payroll duties and to enable us to comply with the necessary government regulations.

Staff personal data is shared with the appropriate government departments necessary for us to comply with their regulations.
In order to administer your enquiries, deliver products and services, we may need to pass your information to our service providers (Website, Membership and Handicap Software) and in all circumstances, we will remain the controller of your data and our service providers will be processors of your data.
Personal data is not passed on or shared with any other organisations or third parties other than those indicated above.

Data from our Members comes from when they subscribe to our services or from available publications. On occasion this data is provided directly should a Member wish to update their information (ie change of address).
Staff data is provided directly by themselves.

Access is limited to the Company’s Management and Staff that require it to ensure the smooth and efficient running of our company. We regularly review who has access and ensure it is limited to only the appropriate individuals.

International Racing Bureau Ltd. collects personal data from its Members that is necessary for the purposes of its legitimate interests as an organisation. We use your data in ways that you could reasonably expect us to as a subscription paying Member.
Members can update their contact preferences via contact with our trainers’ services team.
Staff personal data is collected and processed on the lawful basis that it is necessary for the existence of a contract. Additionally, it is required for us to comply with legal obligations.
Across all categories we only collect data that is strictly necessary and ensure it’s used in ways that have a minimal effect upon privacy.

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring International Racing Bureau discharges its obligations under the GDPR and the point of contact for data protection matters is the Managing Director. CHECK WITH AL

If you want to see the data, we hold about you, you should contact our trainers’ services team.

The GDPR refers to sensitive personal data as ‘special categories of personal data’.
We do not actively collect any such data.

Yes, you can for any data that we have collected or processed with your consent being the lawful basis. This consent can be withdrawn at any time and we will remove your data as quickly as feasibly possible.
The majority of the data we hold is collected as we deem it to be necessary in the legitimate interests of fulfilling the service to which you have subscribed for.

Initially if you have any issues please speak to a member of our trainers’ service team and they will seek to resolve the problems.
We believe this policy to be a true and accurate representation of our data collection and its subsequent uses. If you have any questions regarding its content or would like clarification on any aspects, then please contact the Managing Director.